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Privacy Statement / Collection Notice
Mornington Peninsula Shire takes the privacy of the participants using this site very seriously.
Our collection, use, and disclosure of your personal information is regulated by the Privacy and Data Protection Act 2014 (Vic). You can find more information about your privacy rights at the Office of the Victorian Information Commissioner.
Site visitor data
Shape Our Future collects information for statistical and system administration purposes. This includes:
To the extent that this data could make you identifiable, the Mornington Peninsula Shire will not attempt to identify individuals from the records the server automatically generates unless necessary to investigate a breach of law or regulation.
If you are a registered user, we may, in addition to the above data and depending on the nature of the consultation, collect the following information:
We collect information that you provide via the Shape Our Future feedback tools. This includes:
Cookies are used on our site, but they do not collect any personal information. For the most part, they are sessional and just contain system-generated values to identify the user's session for statistical and system administration purposes only.
We collect the data and information through a combination of Google Analytics, server logs, and tools within the functionality of the site, using data security protocols.
If you register or log in to Shape Our Future via Facebook we will verify your details with Facebook but will not store your Facebook account information.
Our privacy statement does not apply to the websites of other service providers we may link to. We recommend you read the relevant privacy statement of the service provider when you access their site.
We use the personal information about you to:
Content that you post on the site publicly, will be able to be viewed by everyone who uses the site. Each post will contain your username and any publicly available reports from consultations and may include quotes from participants in forums, surveys, and other consultation tools.
By monitoring this additional information that you provide, we are able to protect the integrity of the discussions from individuals and groups who may attempt to unduly influence the outcomes of a consultation process. For example, we check to ensure each user has a single email account. We also review the site to protect it from spam or trolls.
This information is analysed and interpreted by Mornington Peninsula Shire staff and selected consultants to help inform the creation of better projects, plans, and policies.
We may also disclose/transfer personal information to third parties listed below, and you consent to us disclosing/transferring your personal information for the purposes set out in this privacy statement:
Access and correction
Requests for access to and correction of documents containing personal information and held by the Mornington Peninsula Shire are handled under the Freedom of Information Act 1982.
You can learn more on our Freedom of Information website page.
When you sign up for a user account you provide two types of information:
Publicly available information
Publicly available information is limited to your username and any comments you leave under that name in the forums or other feedback tools on Shape Our Future
Content that you post on the site publicly, will be able to be viewed by everyone who uses the site. Each post will contain your username and any publicly available reports from consultations, and may include quotes from participants in forums, surveys and other consultation tools
Please note that Mornington Peninsula Shire is subject to the Freedom of Information Act 1982 (Vic) legislation. The Freedom of Information Act 1982 gives individuals and corporations a general right of access to documents held by Council. This includes documents created by Council, documents held by contracted service providers and documents supplied to Council by external organisations or individuals.
Information available to both Mornington Peninsula Shire and Harvest Digital Planning includes:
Regardless of whether you are a registered user, we will retain any communications that you send to us in accordance with the Public Records Act 1973 (Vic).
Where data in Google Analytics is stored offsite, we ensure this is depersonalised and cannot be used to identify specific individuals.
Individuals can request to access or update their personal or health information by contacting the Shire’s Freedom of Information Officer via email firstname.lastname@example.org or phone 5950 1355.
Individuals can request their personal and health information held by the Shire be deleted by contacting the Shire’s Privacy Officer via email email@example.com. Requests for deletion of personal and health information will be met by the Shire unless it is legally permitted to refuse to do so, in which case details of the refusal will be provided to the individual in writing.
We may send you information and announcements from time to time by email or via social media networks.
You can choose to receive newsletters and other updates from us by email. If you choose this but then change your mind, you can unsubscribe at any time by following the process set out in the emails and newsletters that we send you.
You can contact the Shire’s Privacy Officer at firstname.lastname@example.org if you have any enquires concerning Council's privacy procedures.
The following Terms and Conditions govern the use of Shape (“the site”). The software platform is owned by Harvest Digital Planning Pty Ltd (Harvest) and operated by us, Mornington Peninsula Council.
We are not responsible for the content on the site that has been provided by the users of the site. Any content posted by you is subject to the rules of our Moderation Policy. Your contribution to the site may be edited, removed or not published if we consider it inappropriate (refer to Moderation Policy). Contributors should also be aware that their posts may remain online indefinitely. Where practical, you may choose not to identify yourself, deal with us on an anonymous basis or use a pseudonym.
You must understand and agree that, without limitation:
We may terminate or suspend access to your site and/or account immediately, without prior notice, including without limitation if you breach the Terms. We may immediately deactivate or delete your account and all the related files and information in your account. After your account has been terminated, the content you have posted may also remain indefinitely on the site.
If you want to terminate your own account, please send an email to email@example.com
These Terms shall be governed in accordance with the laws of Victoria, Australia, without regards to its conflict of law provisions.
Mornington Peninsula Council its subsidiaries, affiliates, officers, agents, licensors and other partners are not responsible for any loss, liability, claim, or demand, including legal fees, made by any third party due to or arising from a breach of this agreement and/or any breach of your representations and warranties set forth above.
This website contains the copyrighted material, trademarks, patents, trade secrets and other proprietary information (“Intellectual Property”) of Mornington Peninsula Council and its suppliers and licensors. Mornington Peninsula Council owns and retains all proprietary rights in the intellectual property. All intellectual property in the content of this site including without limitation to text, software, source code, pages, documents and online graphics, photographs, sounds, audio, video and other interactive features are owned by or licensed to us.
Any original content that you submit or post on our site may be made available to the public and allows users to share your content (with the end user acknowledging your contribution) under the Creative Commons Attribution-ShareAlike 4.0 Australian License.
Except for Intellectual Property which is in the public domain or for which you have been given written permission, you may not copy, alter, transmit, sell, distribute any of the Intellectual Property on this site.
We are not responsible for your communications or dealings, including payment and delivery of goods or services, with a third party found via our website. Any loss or damage incurred from those communications or dealings are solely between the user and the third party.
Users must agree that you use of the site is at your own risk. We make no warranty that the site will meet your requirements or be uninterrupted or error-free. Any material that the user downloads through the site is done at their own risk and are responsible for any damages to their computer system or loss of data.
What happens if these Terms change?
We reserve the right, at our sole discretion, to modify or replace these Terms at any time without notice. The most recent version of the Terms can be seen on this page. By continuing to access or use our site after those revisions become effective, you agree and will comply to the revised terms. If you do not agree to the revised terms, please discontinue using our site.
If you have any questions about these Terms, please contact us at firstname.lastname@example.org
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